RFQ INTAKE — TENDER COVER SHEET
Structured intake for civil and industrial construction opportunities valued at ¥50 million and above. Service area: Hokkaido, Aomori, and northern Tohoku. All submissions are acknowledged within 48 business hours by an estimator on duty.
PRE-SUBMISSION CHECKLIST
Confirm these are assembled before completing the form below. Incomplete submissions delay estimator assignment and may be returned for clarification. The six items are the minimum tender dataset our engineering desk uses to scope mobilizable fleet, crew rotation, and indicative schedule.
Which of our five Class A license specialties applies — civil engineering, building, paving, dredging, or steel structure. Mixed-scope submissions should list all that apply.
Order-of-magnitude figure in Japanese yen. We do not bid on projects under ¥50M — please confirm the opportunity clears that threshold before submitting.
Site municipality, nearest reference point, and confirmation the site sits within Hokkaido, Aomori Prefecture, or northern Tohoku. Out-of-region submissions are not accepted.
Target mobilization date and contractual completion date. Critical-path drivers — winter concrete windows, in-water work seasons, MLIT reporting deadlines — should be noted.
Narrative scope of work plus any available drawings, geotech, or specifications. PDF, DWG, or ZIP up to 25 MB may be attached to the form below.
Name of the procuring organization (MLIT branch, prefectural office, municipal bureau, or general contractor) plus the contract lead's name, title, and direct line.
FORM 04-A · RFQ SUBMISSION
Fields below are labeled as tender data, not as a generic contact form. All submissions are routed to [email protected] and reviewed by the engineering desk in Otaru.
PARALLEL CHANNELS
MLIT, prefectural, and municipal procurement teams frequently prefer direct phone, fax, or sealed postal correspondence. The three channels below are staffed during JST business hours and route directly to the engineering desk in Otaru — no call-center intermediary.
CH·01
Technical scope, fleet availability, methodology questions.
Reception: JST 08:30 – 17:30, Mon – Fri. Out-of-hours voicemail returns within next business morning.
CH·02
Tender documentation, pricing schedules, pre-qualification packages.
Sealed-bid tender packages may be sent c/o Procurement Lead. Allow 2 business days for logged receipt acknowledgement.
CH·03
Original sealed tenders, certified documents, official correspondence.
Kenchan Construction Co., Ltd.
4-2-15 Inaho, Otaru-shi
Hokkaido 047-0032
Japan
Courier deliveries accepted 08:30 – 17:00 at the Inaho gatehouse. Postal mail: please mark outer envelope "Tender — Procurement Lead".
POSTED SERVICE-LEVEL COMMITMENT
Four steps, four time-bounded deliverables. These targets are tracked internally and reviewed monthly by the executive committee — they are not aspirational.
≤ 48 business hours
Every RFQ is logged in the KENLOG intake register with a unique reference number and acknowledged by the engineering desk. Incomplete submissions are returned for clarification within the same window.
≤ 5 business days
A licensed construction engineer (1-kyu) is assigned based on license scope, regional load, and any existing client relationship. The estimator's name and direct line are issued in writing.
Within 14 business days
Where applicable, an estimator and a structural engineer conduct a joint site visit to confirm geotechnical, access, and seasonal constraints. Winter-window pours and seismically active zones are flagged in writing.
Within 14 days post-visit
Indicative pricing, methodology narrative, fleet commitment letter, and preliminary schedule are delivered as a bound tender response package. Final pricing follows detailed engineering review — we do not promise completion dates at this stage.
